Ministry Administrator – Operations & Media

Position Type:

Part-Time Independent Contractor
~ 10 hours per week (hourly)

Reports To:

Executive Director

Position Overview

Are you impatient, proactive, accurate, have a high sense of urgency with a can-do attitude, and have the ability to handle multiple tasks at once?

The Ministry Administrator - Operations & Media provides administrative, media, event, and communications support to advance the mission of the ministry. This role requires strong organizational leadership, attention to detail, discretion, and the ability to manage multiple projects with excellence.

This is a flexible, hybrid independent contractor role requiring approximately 10 hours per week, with occasional deadline-driven projects or special events.

Primary Responsibilities

Ministry Operations

• Provide administrative and project coordination support
• Manage scheduling, logistics, and digital systems
• Assist with reports, documentation, and internal organization

Events & Hospitality

• Coordinate ministry events, classes, and gatherings
• Oversee participant communication and event logistics
• Support hospitality and on-site event needs

Media & Content

• Coordinate podcast scheduling and production logistics
• Maintain tracking systems and media workflows
• Assist with basic video editing and digital content publishing
• Support devotional and ministry content distribution

Communications & Donor Engagement

• Assist with ministry mailings and publication distribution
• Support donor communication and database management
• Maintain segmented email lists and review engagement feedback
• Monitor online platforms as needed

Presentation & Creative Support

• Develop visual presentations and ministry communication materials
• Provide general support for content and resource development

Required Skills & Qualifications

• Strong organizational and time-management skills
• Clear written and verbal communication
• Comfortable coordinating multiple projects simultaneously
• Tech-savvy and able to learn new platforms quickly
• Detail-oriented and proactive
• Ability to maintain confidentiality
• Prior administrative or project coordination experience preferred
• Podcast or media support experience is a plus

Tools & Platforms Used

• Google Drive (Docs, Sheets, Calendar)
• Microsoft Word
• Zoom
• Mailchimp
• Shopify
• YouVersion Bible App
• Canva and/or PowerPoint
• Trello (or similar project management software)
• Riverside
• Outlook
• Dropbox

Time Commitment

• About 10 hours per week
• Flexible scheduling with occasional deadline-based projects
• Additional hours may be requested for special events or launches

Compensation

• Hourly contractor rate (based on experience)
• Hours must be tracked and submitted
• Independent contractor agreement required

Application Process

• Complete employment application HERE
• Email resume and cover letter to Jenn Booth, jbooth@livinggrounded.org
• Complete Culture Index Assessment linked HERE
• Ministry alignment questionnaire will be sent to those moving forward
• Interview(s) & offer